Mailing Lists

Before you can set up mailing lists, you have to install the mailing list software. This is very easy to do. Click on the Mailing List icon in your Command Center and then click on the Install button. Now you can use the Mail Manager to manage your lists.

How to set up your mailing lists?

Click on the Mail Manager icon in the Command Center.

Locate the mailing list section of mail manager on the left panel.

Now click on on "New List".

The right pane will change to the following:

Add the name of the list.

Add the email list maintainer's address and a password for the mailing list.

Choose the type of list you wish to use:

1. Open List - open to anyone who writes to it.
2. Closed List - Open to anyone who has subscribed.
3. Newsletter - The only person who can submit to the list is the maintainer from his address.
4. Moderated List - All emails sent to the list are allowed or denied in advance by the maintainer.
Now click the Add List button.

How to edit a mailing list?

By clicking on the link called "Edit List" you are presented with a drop down list from which to choose the list you wish to edit.

Choose the list you wish to edit and click "View Details" to edit that mailing list. The next screen presents several options.

The maintainer is the e-mail of the person in charge of the list
The Maintainer's password is the list password
Archive History is the Max # e-mails archived is the number of the most recent "back-issues" to be saved, and sent when someone requests the most recent e-mails sent to your mailing list.
"Change list type" allows you to choose the type of list you want.

Open List - open to anyone who writes to it.
Closed List - Open to anyone who has subscribed.
Newsletter - The only person who can submit to the list is the maintainer from his address.
Moderated List - All emails sent to the list are allowed or denied in advance by the maintainer.

Subscriber's Email allows you to subscribe a new user. Just enter the address you wish to add and then press the "Subscribe" button to add this new address to the Subscribed user list.

Subscribed Users can be unsubscribed from this list by highlighting their name (use the control key to choose more than one) and then pressing the "Unsubscribe" button to remove them from the list.

Remember that none of the changes made will take effect unless you also click the "Save Changes" button at the bottom.

How do I subscribe to a list?

If you wish to have users subscribe to the newly created list using email simply send a message with the word "subscribe" in the Subject: field to the -request address of that list. (change the listname to that of your list and the domain name to your domain)

To: listname-request@domain.com
Subject: subscribe

To subscribe to the digest:
A digest sends all messages at once, in one big message, rather than sending each one individually.
To subscribe the digest of the newly created list using email, simply send a message with the word "subscribe" in the Subject: field to the following address.

To: listname-d-request@domain.com Subject: subscribe

How do I send an email to the list?

To send email to the mailing list, write to the following address:

To: listname@domain.com

How do I unsubscribe to a list?

To unsubscribe from the mailinglist, simply send a message with the word "unsubscribe" in the Subject: field to the -request address of that list.

To: listname@domain.com
Subject: unsubscribe

To unsubscribe from the digest
To unsubscribe from the digest, write an e-mail like this.

To: listname-d-request@domain.com
Subject: unsubscribe

How do I administrate the list?

From the Command Center, click on the Mail Manager icon. Using the "Administer List" link in the left pane you can request the following:

Email List of Subscribers to Administrator's address
Email List Log to Administrator's address
Wipe List Log
Search list of subscribers for a near match and email the results to the Administrator's address

Subscribing many addresses at once

I already have a list of addresses for my mailing list. How can I subscribe the entire list?

The 'dist' file is the distribution list -- the list of recipients. To add a pre-existing list of recipients, copy it into the dist file using FileManager (one address per line):

/home/username/domainname-mail/listname/dist

You can add a short list by hand or by cut-and-paste.

The following conditions apply:

One subscriber per line.
Empty lines are allowed.
The mail address of the subscriber must be the first word on the line.
Comments may follow the address (but separated from the address by at least one whitespace character).
Everything preceding the line containing: (Only addresses below this line can be automatically removed) is write-protected from changes (i.e. these addresses can never be automatically/accidentally unsubscribed). If the line: (Only addresses below this line can be automatically removed) is not present at all, automatic unsubscriptions to this list are impossible.

For more information about SmartList?

The FAQ is available in html and text format at
http://www.hartzler.net/smartlist

You can look at the history of smartlist by going to the SmartList Archive
http://www.cnr.berkeley.edu/~casterln/smartlist-arc/maillist.html